Job Opening: Admin and HR Assistant

SMEX is recruiting a full-time admin and HR assistant to manage office stock, handle procurement activities, and ensure that the HR operations run smoothly on a daily and long-term basis.

Admin and Procurement

  • Maintain office inventories and coordinate equipment maintenance and repairs
  • Managing petty cash and making payments
  • Maintaining office systems and workflows, including updating project files physically and online
  • Book flights and accommodation as and when needed
  • Organize, schedule, and take minutes of meetings
  • Distribute and store correspondence, online and offline (e.g., letters, emails, and packages)
  • Assist in the selection of appropriate suppliers and contractors to promote good procurement practice
  • Assess with internal team members (operational staff) to determine procurement needs, quality, and delivery requirements
  • Prepare and draft the procurement documentation of the organization and projects
  • Coordinate with accounting on project-related expenditures
  • Undertakes other admin duties as required

Human Resources 

  • Implement faithfully the organization’s existing HR policies and procedures based on best practices and in coordination with the senior team
  • Manage the talent acquisition process, including recruitment, interviewing, and hiring qualified staff in collaboration with department managers to understand the skills and competencies required for openings.
  • Define job positions for recruitment, advertise the vacancy, manage the interview process, conduct reference checks, extend job offers
  • Ensure the smooth running of HR-related administrative tasks, such as contracts, timesheets, social security registration, leave management, and payroll administration
  • Support in developing and implementing new policies and SOPs that align with the organization’s goals and objectives (admin, HR, etc.)
  • Provide staff with orientation and updated guidelines
  • Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required
  • Ensure that the organizational chart and staff’s contact information, including staff’s personnel files are updated regularly
  • Coordinate with the legal advisor on all legal issues related to the employees
  • Perform other relevant tasks as assigned by the Executive Director


  • Bachelor’s degree in Business or HR or any other relevant university degree
  • At least two years of related experience in HR and admin, preferably with an NGO
  • Solid knowledge of office procedures and capacity to develop and implement new ones
  • Good understanding of the social and economic Lebanese context and the Lebanese market
  • Proficiency on G-suite
  • Excellent interpersonal/communication skills
  • Capable of working both individually and as part of a team while being self-motivated and taking initiative
  • Excellent English and Arabic communication and writing skills
  • Detail-oriented with great attention to the quality of work
  • Flexible, willing to perform other relevant duties
  • Familiarity with SMEX’s core work
  • Knowledge of digital rights is a strong asset 

Kindly apply by filling out this form

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SMEX is a registered Lebanese NGO that works to advance self-regulating information societies in the Middle East and North Africa.