SMEX is recruiting a full-time admin and HR assistant to manage office stock, handle procurement activities, and ensure that the HR operations run smoothly on a daily and long-term basis.
Admin and Procurement
- Maintain office inventories and coordinate equipment maintenance and repairs
- Managing petty cash and making payments
- Maintaining office systems and workflows, including updating project files physically and online
- Book flights and accommodation as and when needed
- Organize, schedule, and take minutes of meetings
- Distribute and store correspondence, online and offline (e.g., letters, emails, and packages)
- Assist in the selection of appropriate suppliers and contractors to promote good procurement practice
- Assess with internal team members (operational staff) to determine procurement needs, quality, and delivery requirements
- Prepare and draft the procurement documentation of the organization and projects
- Coordinate with accounting on project-related expenditures
- Undertakes other admin duties as required
Human Resources
- Implement faithfully the organization’s existing HR policies and procedures based on best practices and in coordination with the senior team
- Manage the talent acquisition process, including recruitment, interviewing, and hiring qualified staff in collaboration with department managers to understand the skills and competencies required for openings.
- Define job positions for recruitment, advertise the vacancy, manage the interview process, conduct reference checks, extend job offers
- Ensure the smooth running of HR-related administrative tasks, such as contracts, timesheets, social security registration, leave management, and payroll administration
- Support in developing and implementing new policies and SOPs that align with the organization’s goals and objectives (admin, HR, etc.)
- Provide staff with orientation and updated guidelines
- Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required
- Ensure that the organizational chart and staff’s contact information, including staff’s personnel files are updated regularly
- Coordinate with the legal advisor on all legal issues related to the employees
- Perform other relevant tasks as assigned by the Executive Director
Qualifications
- Bachelor’s degree in Business or HR or any other relevant university degree
- At least two years of related experience in HR and admin, preferably with an NGO
- Solid knowledge of office procedures and capacity to develop and implement new ones
- Good understanding of the social and economic Lebanese context and the Lebanese market
- Proficiency on G-suite
- Excellent interpersonal/communication skills
- Capable of working both individually and as part of a team while being self-motivated and taking initiative
- Excellent English and Arabic communication and writing skills
- Detail-oriented with great attention to the quality of work
- Flexible, willing to perform other relevant duties
- Familiarity with SMEX’s core work
- Knowledge of digital rights is a strong asset
Kindly apply by filling out this form.
