SMEX Seeks Finance Manager

SMEX is recruiting a Finance Manager to lead the organization’s Finance Department by setting a strategic financial plan and managing budgets. 

Key responsibilities:

Leadership and Oversight

  • Develop the annual budget of the organization in coordination with management
  • Prepare forecasts and monitor expenses and reconcile the funding outlooks with needs
  • Identify funding gaps or cash deficits and alert in an opportune manner on the necessary budgetary adjustments
  • Provide financial information required for proposals or grants modifications and take part in grant agreements review
  • Meet deadlines and prepare the financial statements for grants reporting in the correct formats
  • Setup a secure filing system for financial documentation 
  • Act as a focal point during audits, enforce internal and external audit recommendations in a timely fashion. Secure an adequate budget and resources to enable the audit activities
  • Maintain healthy financial practices across the organization, projects and programs
  • Enforce finance working documents and training as needed to ensure staff adherence
  • Ensure all financial practices implemented across the project comply with standards
  • Review and authorize transactions within the threshold 
  • Enforce “four eyes principle” and other appropriate control systems to prevent errors, inappropriate use of funds, unsupported expenditures, fraud, or any other ethical breaches
  • Make recommendations for ongoing improvements in functionality as required.
  • Oversee the financial statutory reporting to local authorities 
  • Provide the leadership oversight and administrative direction to the Finance and Admin Team 
  • Partake in the recruitment process, orientation, and training of staff with financial functions

Financial Management and Processing

  • Prepare and develop budgets for submission to the management and donors/funders in coordination with Operations Manager
  • Provide financial reporting of actual expenses against work plans & budgets as/when required to the Executive Director and Operations Manager. Maintain excellent relations with the banks and other stakeholders
  • Oversee the financial record-keeping function of the organization. Control the reconciliation of documentation (expenses, banks and cash, payroll and tax, etc.)
  • Upload the financial information needed on the system (Quickbooks and other)
  • Respond to Project Managers requesting budget summaries for their activities
  • Process scheduled/required payments and channel to the Operations Manager
  • Ensure a proper recording of accruals in line with contracts and agreements
  • Support the preparation of annual and project audits and approve them before final submission
  • Prepare and submit the answer to the auditors’ management letter
  • Prepare periodical and annual financial statements
  • Prepare monthly accounting reconciliations (banks, petty cash) to be approved by Operations Manager 
  • Prepare and manage the payroll and support all other employer payroll related requirements                                                                                            

Qualifications:

  • Master’s degree in finance, business administration, management, or economics with completed accountancy qualification (CIMA/ACCA/ACA or similar)
  • Good command of English, and Arabic; French is an asset
  • Minimum 5 years of relevant work experience, preferably in similar roles with NGOs (at least 2 years’ experience with NGO(s) in Lebanon)
  • Proficient with Excel and other office applications, including QuickBooks and/or FreeAgent
  • Willingness to integrate up-to-date digital tools in financial processes
  • High attention to detail
  • Ability to process large amounts of data
  • In depth knowledge of financial regulations and account processes
  • Ability to handle multi donors and multiyear budgets
  • Donor/contract management experience and donor policy knowledge
  • Very good communication skills
  • Good organizational skills
  • Honesty and discretion

Interested candidates should send a motivation letter explaining their interest in this position and a current CV to jobs@smex.org with “Finance Manager” in the subject line.

SMEX

SMEX is a registered Lebanese NGO that works to advance self-regulating information societies in the Middle East and North Africa.